Download Free Vacation Rental Cash Flow Statement Template
*Topkey is a financial technology company and is not a bank. Banking services provided by Thread Bank; Member FDIC.
Free Vacation Rental Cash Flow Statement Template Download
NOTE: Topkey does not provide tax, legal, or accounting services. All information on this site is for educational purposes only.
How to Use This Cash Flow Statement Template
Welcome! This template is designed to help vacation rental property managers create clear, accurate monthly cash flow statements.
To get started, fill out the form to download the template. Then, make a copy to customize for your business.
1. Cash Receipts
Summarizes all incoming cash flows for the period.
- Booking Revenue: Payments received directly from guests.
- OTA Fees: Amounts received from platforms like Airbnb or VRBO, net of their commissions.
- Owner Contributions: Cash the property owner contributes for expenses, repairs, or reserves.
- Other Income: Includes damage protection payouts, interest income, tax refunds, cleaning fees, guest service fees, or miscellaneous items.
2. Cash Payments
Summarizes all outgoing cash flows.
- Cost of Goods Sold (COGS): Direct costs tied to guest stays (linens, consumables, welcome gifts, etc.).
- Operating Expenses: Regular costs of running the business (utilities, payroll, maintenance, insurance, etc.).
- Additional Expenses: Any extraordinary or one-time costs (capital improvements, technology subscriptions, legal fees).
3. Cash Summary
Gives you a snapshot of financial position at the end of the period.
- Beginning Cash Balance: Carry-over from prior month.
- Net Cash Change: Total inflows minus total outflows.
- Ending Cash Position: Cash available at the close of the period.
Statement Summary
- Total Receipts: Sum of all inflows.
- Total Payments: Sum of all outflows.
- Net Change: Increase or decrease in cash over the reporting period.
- Ending Balance: Final cash available (this should match your bank account reconciliation).
Recommended Use
- Make a copy of this spreadsheet to use.
- Create a new tab for each month.
- Update receipts and payments rows using your PMS, reservation, or accounting system.
- Record expenses from your cards or accounting software (or automate expense tracking with Topkey).
- Use formulas to ensure consistency and automate calculations.
- Add your company’s logo and contact info before sharing.
Sending to Owners or Internal Teams: Export the completed statement as a PDF. You may wish to include supporting receipts or explanations for unusual entries.
Questions? If you need support or want help automating this process, email: info@topkey.io.
About Topkey
Topkey is the leading financial automation platform built specifically for vacation rental managers. Integrating directly into your PMS and accounting software, Topkey provides a single, unified system that automates expenses, bookkeeping, receipts, banking, corporate cards, AP/bill pay, and more.
With over 120 property managers using Topkey, we help you increase profitability by eliminating cash leakage and automating time-consuming financial workflows. As the only expense platform in the property management industry with direct integrations to Visa, American Express, and Mastercard, Topkey delivers unmatched accuracy, flexibility, and confidence over your expenses.
Topkey Benefits include:
- Simplify Accounting: Close your books faster and generate owner statements easier with better financial visibility and control.
- Save Time: Capture receipts and sync expenses to your PMS and accounting software in 1-click.
- Cut Leakage: Catch every expense and uncover missed reimbursable owner charges.
- Consolidate Systems: Manage credit cards, banking, expenses, and bill pay all in one place.
- Automate Processes: Get your team's time back so they can focus on scaling, not admin work.
- Earn More: Maximize card rewards and access high-yield, interest-bearing business deposit accounts.*
See what our customers say about using Topkey at topkey.io/customers.
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*Topkey is a financial technology company and is not a bank. Banking services provided by Thread Bank; Member FDIC. The Topkey Visa Debit & Charge Cards are issued by Thread Bank pursuant to a license from Visa U.S.A. Inc. and may be used everywhere Visa cards are accepted.
