Integrations

Oracle NetSuite for property managers.

Topkey connects to Oracle NetSuite and your PMS to eliminate manual work, reduce reconciliation errors, and cut statement prep from days to hours.

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Trusted by 230+ property managers and 25,000+ properties.

Better financials. Less effort.

Topkey automates trust and operational accounting workflows for Oracle NetSuite users from receipt to reconciliation. With accurate data flowing between systems, your team saves days on every close.

Eliminate duplicate entry.

Capture clean transactions in Topkey and auto-sync clean data to Oracle NetSuite and your PMS.

Route expenses correctly.

Instantly separate operational vs. trust expenses with property and owner tagging.

Faster close, fewer errors.

Cut reconciliation and statement prep time by up to 75% with less effort and more accuracy.

Results from Oracle Netsuite Users

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Explore the Topkey + Oracle NetSuite Integration

Advanced Expense Mapping

Token-Based Security

Two-Way Vendor Sync

Better Record Keeping

Scales with Multi-Entity

Granular coding across NetSuite dimensions.

Topkey maps properties and expense types to NetSuite classes, properties, departments, or custom segments. For example, tag an expense in Topkey to Property 101 and it automatically posts in NetSuite as Class = Property 101. Every transaction is coded at the right dimension with no manual edits, keeping reporting consistent across classes, properties, or departments.

Controlled, least-privilege access.

The integration connects via token-based authentication using a scoped NetSuite role with only the permissions required to post expenses.

Unified vendor records between systems.

When you post an expense in Topkey for a new vendor, Topkey automatically creates that vendor in NetSuite. For existing vendors, Topkey leverages NetSuite IDs to prevent duplicates. This ensures your vendor master stays clean, and every transaction posts to the correct payee without extra reconciliation work.

Receipts, memos, and context included.

Each expense pushed from Topkey into NetSuite carries its full backup: receipt attachments (via File Cabinet or Topkey link), memo notes (property name, Topkey ID, or description), and detailed line-item coding. Accountants and auditors can open any NetSuite transaction and see exactly what was purchased, where it belongs, and the original documentation—no chasing down receipts.

Use Topkey for subsidiaries and entities.

Topkey routes expenses automatically to the right subsidiary based on property or entity mappings. Subsidiary A expenses flow to Subsidiary A’s books, Subsidiary B to Subsidiary B, and so on. This ensures accurate separation of financials while giving you one streamlined process across the entire portfolio.

Topkey Success Stories

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Frequently Asked Questions

How does Topkey integrate with NetSuite?

Topkey uses NetSuite’s token-based authentication (TBA) via an Integration Record + role-scoped tokens, then posts transactions with classes/locations/departments and attachments—so finance retains NetSuite’s auditability while reducing manual entry.

Will receipts travel into NetSuite transactions?

Yes—Topkey includes attachments so AP and auditors see the original receipt alongside the bill/JE in NetSuite.

Why not just use CSV imports?

CSV hot-loads lack attachments and often break with small schema changes. API-based posting with TBA is more robust and auditable.

Save time on Oracle NetSuite.

Learn why property managers on Oracle NetSuite love Topkey.

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