Integrations

QuickBooks Desktop for property managers

Topkey connects to QuickBooks Desktop and your PMS to eliminate manual work, reduce reconciliation errors, and cut statement prep from days to hours.

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Trusted by 230+ property managers and 25,000+ properties.

Better financials. Less effort.

Topkey automates trust and operational accounting workflows for QBD users from receipt to reconciliation. With accurate data flowing between systems, your team saves days on every close.

Eliminate duplicate entry.

Capture clean transactions in Topkey and auto-sync clean data to QuickBooks Desktop and your PMS.

Route expenses correctly.

Instantly separate operational vs. trust expenses with property and owner tagging.

Faster close, fewer errors.

Cut reconciliation and statement prep time by up to 75% with less effort and more accuracy.

Results from QuickBooks Desktop Users

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Explore the Topkey + QuickBooks Desktop Integration

Secure Connection

Map to Jobs or Classes

Vendors & Accounts

Receipt Attachments

Multi-Company Support

Cloud-like automation for QuickBooks Desktop users.

Topkey integrates with QuickBooks Desktop (Pro, Premier, or Enterprise), whether hosted locally or with providers like RightWorks. Once connected, expenses in Topkey automatically post to your QuickBooks company file—no manual imports. The connection runs quietly in the background so your Desktop books stay nearly as real-time as QuickBooks Online.

Automated property-level reporting.

Topkey maps properties to Jobs, Classes, or custom fields in QuickBooks Desktop. When you push an expense, it’s automatically coded to the right property/job and class. This ensures your property P&L reporting is accurate and detailed without re-keying data.

Eliminate sync errors before they happen.

If a vendor or account doesn’t already exist in QuickBooks Desktop, Topkey creates it on the fly and maps the transaction to the right account. This prevents the common QuickBooks errors caused by missing vendors or accounts and ensures every transaction syncs cleanly the first time.

Audit trails without the paper chase.

Topkey attaches a digital receipt reference to every transaction pushed into QuickBooks Desktop. Even with Desktop’s limitations, you’ll have a direct link back to the source document for every bill or expense, eliminating the hassle of filing or digging through scanned paperwork.

Handle multiple entities with ease.

If you manage more than one QuickBooks company file, Topkey connects to each of them. Expenses can be routed automatically based on property mappings, so transactions flow to the correct company without manual exporting and importing. Multi-entity accounting stays organized and seamless.

Topkey Success Stories

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Frequently Asked Questions

What syncs over?

Vendors, bills, expenses (with attachments), and your chart for mapping. After the one-time setup, Topkey posts transactions coded to the right accounts/classes so month-end is faster.

Will this slow down our QBD file?

Topkey's connection to QuickBooks Desktop automatically throttles and queues; syncing in the background without blocking daily work.

Save time on QuickBooks Desktop.

Learn why property managers on QuickBooks Desktop love Topkey.

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